ACM e-Energy
2014
June 11-13, Cambridge, UK
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Instructions for Submissions to
ACM e-Energy 2014

Anti-Harassment Policy

ACM E-Energy adopts ACM Anti-Harassment Policy for open exchange of ideas and the freedom of thought and expression. These require an environment that rerecognizes the inherent worth of every person and group, that fosters dignity, understanding, and mutual respect, and that embraces diversity. For these reasons, ACM is dedicated to providing a harassment-free experience for participants at our events and in our programs.

Introduction

This document provides instructions for submitting papers to the fifth International Conference on Future Energy System (ACM e-Energy 2014). Submissions that violate these instructions may not be reviewed, at the discretion of the program chair. The paper submission site is at eenergy14.cs.umass.edu All questions regarding paper formatting and submission should be directed to the program chairs.

What’s new?

We specifically call attention to the following submission instructions/ features.

  • Text must be in 10pt (not 9pt) font.
  • Papers must be at most 12 pages, including references, but not including a 2 page optional appendix.
  • Each reference must specify all authors (no et al.).
  • Proceedings will appear in the ACM digital library up to two weeks before the conference.
  • Posters and demo papers must be at most 2 pages including references.

Acceptance Philosophy and Author’s Commitments

Every effort will be made to judge a paper on its own merits. There will be no target acceptance rate. We expect to accept a wide range of papers with appropriate expectations for evaluation -while papers that build on significant past work with strong evaluations are valuable, papers that open new areas with less rigorous evaluation are even more so. Accepting all worthy papers may result in reduced talk lengths, and reduced interaction, and the conference organizers hope to mitigate these downsides by providing new features in the program.

The Paper

Formatting

Submitted manuscripts should contain a maximum of 12 pages of 10pt single-spaced two-column text, including references but not including an optional 2 page appendix. If you are using LATEX to typeset your paper, then we suggest that you use the template here: LaTeX and Word) If you are using a different software package to typeset your paper, then please adhere to the guidelines given in the table below. Papers should be formatted in 10pt body font option (9pt will be rejected) and modified as needed for the requirements of the references section below.

  • Field

    Value

  • Page limit

    12 pages, including references but not including appendix

  • Paper size

    US Letter 8.5in x 11in

  • Top margin

    1in

  • Bottom margin

    2in

  • Left margin

    0.75in

  • Right margin

    0.75in

  • Separation between columns

    0.25in

  • Body font

    10pt

  • Abstract font

    10pt, italicized

  • Section heading font

    12pt, bold

  • Subsection heading font

    10pt, bold

  • Caption font

    9pt, bold

  • References

    8pt

Authors: Papers will be reviewed single-blind. Therefore, all submissions should list all authors on the first page and reviewers will be able to see author names.

Figures and Tables. Ensure that the figures and tables are legible. Please also ensure that you refer to your figures in the main text. Many reviewers print the papers in gray-scale. Therefore, if you use colors for your figures, ensure that the different colors are highly distinguishable in gray-scale.

References. Each reference must explicitly list all authors of the paper. Please do not use et. al. Since references use a smaller font than the main text, a full citations for all references should not impact space available for the main body of a paper. Knowing all authors of related work will help find the best reviewers.

Optional Appendix. Authors may optionally include an appendix (2 page length limit) as the last section of the manuscript; however, reviewers are not obliged to read the appendix. An appendix may include proofs of theorems, more details on methodology, more results, and anything else that can potentially answer reviewer questions. The rest of the manuscript may cite the appendix, but the paper should stand on its own without the appendix. Authors need not feel compelled to include an appendix -we understand the author’s time is best spent on the main manuscript.

Other Information

Declaring Authors

Declare all the authors of the paper upfront. Addition/removal of authors once the paper is accepted will have to be approved by the program chair, since it potentially undermines the goal of eliminating conflicts for reviewer assignment

Areas and Topics

e-Energy emphasizes research from multiple disciplines in energy systems. The list of relevant topics is provided in the call for papers. Please indicate the topic(s) for your paper on the submission site to ensure an optimal match of reviewers. If you are unsure whether your paper falls within the scope of e-Energy, please check with the program chairs.

Declaring Conflicts of Interest

Authors must register all their conflicts on the paper submission site. Conflicts are needed to ensure appropriate assignment of reviewers. If a paper is found to have an undeclared conflict that causes a problem OR if a paper is found to declare false conflicts in order to abuse or “game” the review system, the paper may be rejected. Please declare a conflict of interest (COI) with the following for any author of your paper:

  • Your Ph.D. advisor, post-doctoral advisor, and Ph.D. students.
  • Family relations by blood or marriage (if they might be potential reviewers).
  • People with whom you co-authored accepted/ rejected/pending papers in the last five years.
  • People with whom you co-authored accepted/pending grant proposals in the last five years.
  • People who shared your primary institution in the last five years.

“Service” collaborations like co-authoring a CSTB report or co-presenting tutorials do not constitute conflicts. Coauthoring a paper that is a compendium of various projects with no true collaboration among the projects does not constitute a conflict among the authors of the different projects. On the other hand, there may be others not covered by the above with whom you know a COI exists. Please report such COIs; however, you will need to justify them. Please be reasonable. For example, just because a reviewer works on similar topics as your paper, you cannot declare a COI with that reviewer. We will carefully check the justification of conflicts. When in doubt, contact the program chairs.

Confidentiality of Submissions and Early Access in the Digital Library

Submissions are assumed to be confidential during the review process. However all accepted papers in e-Energy proceedings will be available via the ACM Digital Library up to two weeks before the conference. Authors must consider any implications of this early disclosure of their work before submitting their papers.

Concurrent Submissions and Workshops

By submitting a manuscript to e-Energy’14, the authors guarantee that the manuscript has not been previously published or accepted for publication in a substantially similar form in any conference or journal. The authors also guarantee that no paper that contains significant overlap with the contributions of the submitted paper will be under review for any other conference or journal during the e-Energy 2014 review period. Violation of any of these conditions will lead to rejection of a paper.

As always, if you are in doubt, it is best to contact the program chair. Finally, we also note that the ACM Plagiarism Policy covers a range of ethical issues concerning the misrepresentation of other works or one’s own work.

Policy on PC papers

e-Energy will allow submission of papers authored by members of the program committee or the program chairs. PC-authored papers should be marked at the time of submission by checking the “PC paper” box in the submission system. PC-authored papers will be held to a higher standard to ensure fairness. All papers from the program chair’s institution, regardless of authorship, as well as any individual with whom the program chair has a conflict, will be handled separately by a designated member of the PC and reviewer identities will be anonymized so that they do not appear in the clear in the review system.

Best paper awards

Awards will be given to the best paper and the best student paper. Student papers, where a student is the primary author, must be marked at the time of submission by checking the “Student paper” box. Award decisions will be made by the award committee based on nominations and inputs from the program committee. Program chair papers, if any, are automatically excluded for any awards.

Acknowledgements

Several ideas in this document and parts of the document text have been taken from previous conferences and we thank their program chairs; especially, Sarita Adve (Asplos’14) Christos Kozyrakis (Micro’13), Margaret Martonosi (ISCA’13), and Onur Mutlu (Micro’12).

Use the paper submission site to register your paper by submission deadline indicated below.

Important Dates

  • January 24, 2014

    Extended Paper submission deadline

  • January 15, 2014

    Paper submission deadline

  • March 31, 2014

    Author notification

  • Apri 7, 2014

    Camera ready papers due

  • Apri 15, 2014

    Camera ready papers due

  • June 11-13, 2014

    ACM e-Energy conference, Cambridge, UK

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